IEP Parent Forms Resource Book
IEP Parent Coach™
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📋 The Complete IEP Parent Resource Book

40+ Essential Forms, Tools & Strategies for Special Education Advocacy

Empowering Parents • Protecting Rights • Ensuring Success

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📚 Table of Contents

📝 Meeting & Planning Forms

  • 1IEP Meeting Preparation
  • 2IEP Goal Tracking
  • 7Transition Planning
  • 12Annual IEP Review Input
  • 17Post-Secondary Assessment

⚖️ Legal & Advocacy Forms

  • 13Due Process Preparation
  • 14Manifestation Determination
  • 16Mediation Request
  • 20FERPA Rights & Records
  • 19Inclusive Education Advocacy

🧠 Behavioral & Crisis Forms

  • 3Behavior Incident Documentation
  • 18Crisis Intervention Plan
  • 24Functional Behavioral Assessment
  • 21Bullying Documentation

🏥 Medical & Safety Forms

  • 25Emergency Medical Plan
  • 15Section 504 Plan
  • 6Independent Evaluation Request

💻 Technology & Services

  • 10Assistive Technology Assessment
  • 23Technology Integration Planning
  • 9Related Services Tracking

📞 Communication & Tracking

  • 4Communication Log
  • 8Home-School Data Collection
  • 5Accommodation Request
  • 11Extended School Year
  • 22Evaluation Review
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Form 1: IEP Meeting Preparation

Purpose: Help parents prepare thoroughly for upcoming IEP meetings
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Form 2: IEP Goal Tracking

Purpose: Monitor progress on IEP goals at home
Week of Observed at Home Notes/Examples Progress (1-5)
_____________ _________________ _________________ _____
_____________ _________________ _________________ _____
_____________ _________________ _________________ _____
_____________ _________________ _________________ _____
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Form 3: Behavior Incident Documentation

Purpose: Track behavioral incidents for IEP team review
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Form 4: Communication Log with School Team

Purpose: Document all communications regarding your child's education
Date Person Contacted Method Topic Discussed Outcome/Follow-up
________ ________________ ________ ____________________ ____________________
________ ________________ ________ ____________________ ____________________
________ ________________ ________ ____________________ ____________________
________ ________________ ________ ____________________ ____________________
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Form 13: Due Process Complaint Preparation

Purpose: Organize information before filing a due process complaint
Date Event/Action Who Involved Documentation
_________ ________________ ________________ ________________
_________ ________________ ________________ ________________
_________ ________________ ________________ ________________
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💡 Essential Tips for Using These Forms

📁 Keep Digital & Physical Copies: Maintain both digital copies (cloud storage recommended) and physical copies in a well-organized binder for easy access during meetings.
📅 Date Everything: Always date your forms and maintain chronological order. This creates a clear timeline for tracking progress and identifying patterns.
📤 Share Proactively: Send relevant completed forms to your IEP team 2-3 days before meetings. This allows team members to review and prepare more effectively.
📊 Use Consistently: Regular use of tracking forms helps identify patterns in behavior, progress, and challenges that might not be apparent from isolated incidents.
📋 Document Everything: When in doubt, document it. Comprehensive records support data-driven decisions and protect your child's rights.
⚖️ Know Your Rights: Familiarize yourself with procedural safeguards and special education law. These forms help you exercise those rights effectively.
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🤝 Strategies for Handling IEP Meeting Disagreements

Purpose: Equip parents with effective approaches when disagreements arise during IEP meetings

🎯 Before the Meeting: Preparation Strategies

📚 Research and Document:
  • Review your child's current IEP and progress reports
  • Gather independent evaluations or assessments
  • Document specific examples of your concerns with dates and details
  • Research evidence-based practices for your child's needs
👥 Build Your Support Team:
  • Consider bringing an advocate or knowledgeable friend
  • Request that key service providers attend the meeting
  • Identify allies on the IEP team who understand your child's needs
  • Prepare questions for each team member
📝 Prepare Your Position:
  • Clearly define what you want and why
  • Prepare data to support your requests
  • Anticipate potential objections and prepare responses
  • Know your rights under IDEA and Section 504

💬 During the Meeting: Communication Strategies

🎯 Stay Focused and Professional:
  • "I understand your perspective. Let me share mine..."
  • "Can you help me understand the data behind this decision?"
  • "What would need to change for this to be possible?"
  • Keep discussions centered on your child's needs, not personalities
📊 Use Data-Driven Language:
  • "The progress data shows..."
  • "Based on the evaluation results..."
  • "My child's response to intervention indicates..."
  • "The research on this approach demonstrates..."
🤝 Seek Collaborative Solutions:
  • "What if we tried this approach for 6 weeks and then reassess?"
  • "Could we implement this on a trial basis?"
  • "What data would convince you this is necessary?"
  • "How can we work together to address this concern?"
⏸️ When to Pause:
  • "I need a few minutes to process this information."
  • "Can we take a 10-minute break?"
  • "I'd like to schedule a follow-up meeting to discuss this further."
  • "I need time to review these documents before deciding."

⚖️ Know Your Rights and Options

📋 Document Everything:
  • Take detailed notes during the meeting
  • Request copies of all documents discussed
  • Ask for disagreements to be noted in the meeting minutes
  • Follow up with written summary of your concerns
🔄 Request Additional Time:
  • "I'd like to schedule another meeting to continue this discussion."
  • "Can we reconvene when [specific person] can attend?"
  • "I need time to consult with an advocate before proceeding."
  • Remember: You are not required to sign an IEP you disagree with
🎯 Escalation Options (in order):
  1. Request IEP Team Meeting: Schedule additional meeting with specific agenda
  2. Contact Special Education Director: Escalate to district level
  3. File State Complaint: Free process for procedural violations
  4. Request Mediation: Neutral third party facilitates resolution
  5. Due Process Hearing: Legal proceeding with hearing officer

🛡️ What NOT to Do During Disagreements

❌ Avoid These Approaches:
  • Don't make personal attacks or accusations
  • Don't threaten legal action as your first response
  • Don't sign documents under pressure
  • Don't agree to services that don't meet your child's needs
  • Don't let emotions derail the conversation
  • Don't accept "we don't do that here" as a final answer

🔑 Remember: The Goal is Collaboration

Successful IEP meetings focus on finding solutions that serve your child's best interests. While disagreements are normal and sometimes necessary, maintaining a collaborative approach increases the likelihood of reaching agreements that truly benefit your child's education and development.

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Form 5: Accommodation Request Form

Purpose: Formally request new or modified accommodations for your child
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Form 6: Transition Planning Worksheet

Purpose: Plan for transitions between grade levels, schools, or post-secondary life
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Form 7: Extended School Year (ESY) Documentation

Purpose: Document need for extended school year services
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📚 Additional IEP Resources & References

Comprehensive resource guide for special education advocacy

📖 Essential Reading & Research

📚 Recommended Books:
  • "The Complete IEP Guide" by Lawrence Siegel
  • "From Emotions to Advocacy" by Pam Wright & Pete Wright
  • "Wrightslaw: Special Education Law" by Peter Wright
  • "Negotiating the Special Education Maze" by Winifred Anderson
🌐 Key Websites & Organizations:
  • Wrightslaw.com - Special education law and advocacy
  • COPAA.org - Council of Parent Attorneys and Advocates
  • ParentCenterHub.org - Parent Training Information Centers
  • Understood.org - Learning and attention issues support
  • CADRE.org - Dispute resolution resources

⚖️ Legal Resources & Support

📋 Know Your Federal Laws:
  • IDEA (Individuals with Disabilities Education Act) - Free Appropriate Public Education
  • Section 504 - Anti-discrimination protections
  • ADA (Americans with Disabilities Act) - Accessibility requirements
  • FERPA - Educational records privacy rights
🏛️ State-Specific Resources:
  • Your State Department of Education Special Education Division
  • State Parent Training and Information Center (PTI)
  • State Disability Rights Organization
  • State Bar Association Special Education Lawyers

🔍 Assessment & Evaluation Resources

📊 Understanding Test Scores:
  • Standard Scores: Average is 100, standard deviation is 15
  • Percentiles: Percentage of peers scoring below your child
  • Grade Equivalents: Grade level at which score is average
  • Significant Discrepancy: Usually 15+ point difference between scores
🧪 Common Assessment Types:
  • Cognitive: WISC-V, KABC-II (intelligence testing)
  • Academic: WJ-IV, KTEA-3 (achievement testing)
  • Behavioral: BASC-3, Conners-4 (behavior rating scales)
  • Adaptive: ABAS-3, Vineland-3 (daily living skills)

🛠️ Assistive Technology Resources

💻 Technology Categories:
  • Low-Tech: Pencil grips, highlighted paper, timers
  • Mid-Tech: Recording devices, calculators, simple apps
  • High-Tech: Computers, tablets, specialized software
  • Communication: AAC devices, speech-generating apps
🔍 AT Assessment Questions:
  • What tasks is the student having difficulty completing?
  • What strategies have been tried?
  • What are the student's strengths and preferences?
  • What technology is already available?
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Form 8: Emergency Medical Plan for School

Purpose: Ensure proper medical support during school hours
Contact Type Name Relationship Phone Number
Primary Contact _________________ _________________ _________________
Secondary Contact _________________ _________________ _________________
Emergency (911) Emergency Services Emergency 911
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📋 Complete IEP Meeting Checklists

Purpose: Comprehensive checklists for before, during, and after IEP meetings

📅 2 Weeks Before IEP Meeting

📚 Gather Documentation

📞 Team Communication

📋 Day of IEP Meeting

🎒 Bring to Meeting

💬 During the Meeting

✅ After IEP Meeting

📄 Within 48 Hours

📊 Ongoing Monitoring

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🎯 IEP Goal Writing & Analysis Guide

Purpose: Understand, analyze, and advocate for quality IEP goals

📐 SMART Goals Framework

Every IEP Goal Must Be SMART:

S - Specific:
Clearly defines what the student will do
M - Measurable:
Includes criteria for measuring progress
A - Achievable:
Realistic given student's current level
R - Relevant:
Addresses identified areas of need
T - Time-bound:
Includes specific timeline or deadline

📝 Goal Components Breakdown

Required Elements in Every IEP Goal:

Example Goal:
"By [DATE], when given [CONDITION], [STUDENT] will [BEHAVIOR] [CRITERIA] as measured by [EVALUATION METHOD]."
DATE: By March 2025
CONDITION: When given a 5th grade passage
STUDENT: Johnny
BEHAVIOR: will read aloud with accuracy
CRITERIA: at 95% accuracy
EVALUATION: as measured by weekly reading probes

🔍 Red Flags in IEP Goals

Watch Out For These Problem Goals:

❌ Vague Goals:
"Johnny will improve his reading skills."
Problem: Not specific or measurable
❌ No Clear Criteria:
"Johnny will read better."
Problem: What does "better" mean?
❌ Unrealistic Expectations:
"Johnny will read at grade level by next month."
Problem: May not be achievable given current level
❌ No Measurement Method:
"Johnny will improve math facts to 80%."
Problem: How will progress be measured?
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📈 Service Delivery Monitoring & Documentation

Purpose: Track and ensure proper implementation of IEP services

📋 Service Delivery Checklist

Monthly Review Questions:

Check that special education, related services, and accommodations are in place
Verify minutes per week/month match IEP specifications
Confirm service providers have appropriate credentials
Check if services are in general education, special education, or separate locations as specified
Verify classroom and testing accommodations are consistently used
Ensure regular data collection and progress reporting

📊 Service Delivery Tracking Table

Service Type IEP Requirement Actual Delivery Provider Setting Concerns
Special Education _____ min/week _____ min/week ______________ ______________ ______________
Speech Therapy _____ min/week _____ min/week ______________ ______________ ______________
Occupational Therapy _____ min/week _____ min/week ______________ ______________ ______________
Physical Therapy _____ min/week _____ min/week ______________ ______________ ______________
Counseling _____ min/week _____ min/week ______________ ______________ ______________

🚩 When to Request an IEP Meeting

Contact the IEP team if:

⚠️ Services Not Delivered: Any IEP service has not started within 10 school days
⚠️ Inconsistent Delivery: Services consistently delivered less than required
⚠️ Wrong Setting: Services provided in different setting than specified
⚠️ Unqualified Providers: Services provided by staff without proper credentials
⚠️ No Progress: Student showing no progress toward IEP goals after 6-8 weeks
⚠️ Accommodations Ignored: Required accommodations not being implemented