IEP Parent Coach™
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📋 The Complete IEP Parent Resource Book
40+ Essential Forms, Tools & Strategies for Special Education Advocacy
Empowering Parents • Protecting Rights • Ensuring Success
IEP Parent Coach™
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📚 Table of Contents
📝 Meeting & Planning Forms
- 1IEP Meeting Preparation
- 2IEP Goal Tracking
- 7Transition Planning
- 12Annual IEP Review Input
- 17Post-Secondary Assessment
⚖️ Legal & Advocacy Forms
- 13Due Process Preparation
- 14Manifestation Determination
- 16Mediation Request
- 20FERPA Rights & Records
- 19Inclusive Education Advocacy
🧠 Behavioral & Crisis Forms
- 3Behavior Incident Documentation
- 18Crisis Intervention Plan
- 24Functional Behavioral Assessment
- 21Bullying Documentation
🏥 Medical & Safety Forms
- 25Emergency Medical Plan
- 15Section 504 Plan
- 6Independent Evaluation Request
💻 Technology & Services
- 10Assistive Technology Assessment
- 23Technology Integration Planning
- 9Related Services Tracking
📞 Communication & Tracking
- 4Communication Log
- 8Home-School Data Collection
- 5Accommodation Request
- 11Extended School Year
- 22Evaluation Review
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Form 1: IEP Meeting Preparation
Purpose: Help parents prepare thoroughly for upcoming IEP meetings
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Form 2: IEP Goal Tracking
Purpose: Monitor progress on IEP goals at home
Week of | Observed at Home | Notes/Examples | Progress (1-5) |
---|---|---|---|
_____________ | _________________ | _________________ | _____ |
_____________ | _________________ | _________________ | _____ |
_____________ | _________________ | _________________ | _____ |
_____________ | _________________ | _________________ | _____ |
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Form 3: Behavior Incident Documentation
Purpose: Track behavioral incidents for IEP team review
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Form 4: Communication Log with School Team
Purpose: Document all communications regarding your child's education
Date | Person Contacted | Method | Topic Discussed | Outcome/Follow-up |
---|---|---|---|---|
________ | ________________ | ________ | ____________________ | ____________________ |
________ | ________________ | ________ | ____________________ | ____________________ |
________ | ________________ | ________ | ____________________ | ____________________ |
________ | ________________ | ________ | ____________________ | ____________________ |
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Form 13: Due Process Complaint Preparation
Purpose: Organize information before filing a due process complaint
Date | Event/Action | Who Involved | Documentation |
---|---|---|---|
_________ | ________________ | ________________ | ________________ |
_________ | ________________ | ________________ | ________________ |
_________ | ________________ | ________________ | ________________ |
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💡 Essential Tips for Using These Forms
📁 Keep Digital & Physical Copies: Maintain both digital copies (cloud storage recommended) and physical copies in a well-organized binder for easy access during meetings.
📅 Date Everything: Always date your forms and maintain chronological order. This creates a clear timeline for tracking progress and identifying patterns.
📤 Share Proactively: Send relevant completed forms to your IEP team 2-3 days before meetings. This allows team members to review and prepare more effectively.
📊 Use Consistently: Regular use of tracking forms helps identify patterns in behavior, progress, and challenges that might not be apparent from isolated incidents.
📋 Document Everything: When in doubt, document it. Comprehensive records support data-driven decisions and protect your child's rights.
⚖️ Know Your Rights: Familiarize yourself with procedural safeguards and special education law. These forms help you exercise those rights effectively.
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🤝 Strategies for Handling IEP Meeting Disagreements
Purpose: Equip parents with effective approaches when disagreements arise during IEP meetings
🎯 Before the Meeting: Preparation Strategies
📚 Research and Document:
- Review your child's current IEP and progress reports
- Gather independent evaluations or assessments
- Document specific examples of your concerns with dates and details
- Research evidence-based practices for your child's needs
👥 Build Your Support Team:
- Consider bringing an advocate or knowledgeable friend
- Request that key service providers attend the meeting
- Identify allies on the IEP team who understand your child's needs
- Prepare questions for each team member
📝 Prepare Your Position:
- Clearly define what you want and why
- Prepare data to support your requests
- Anticipate potential objections and prepare responses
- Know your rights under IDEA and Section 504
💬 During the Meeting: Communication Strategies
🎯 Stay Focused and Professional:
- "I understand your perspective. Let me share mine..."
- "Can you help me understand the data behind this decision?"
- "What would need to change for this to be possible?"
- Keep discussions centered on your child's needs, not personalities
📊 Use Data-Driven Language:
- "The progress data shows..."
- "Based on the evaluation results..."
- "My child's response to intervention indicates..."
- "The research on this approach demonstrates..."
🤝 Seek Collaborative Solutions:
- "What if we tried this approach for 6 weeks and then reassess?"
- "Could we implement this on a trial basis?"
- "What data would convince you this is necessary?"
- "How can we work together to address this concern?"
⏸️ When to Pause:
- "I need a few minutes to process this information."
- "Can we take a 10-minute break?"
- "I'd like to schedule a follow-up meeting to discuss this further."
- "I need time to review these documents before deciding."
⚖️ Know Your Rights and Options
📋 Document Everything:
- Take detailed notes during the meeting
- Request copies of all documents discussed
- Ask for disagreements to be noted in the meeting minutes
- Follow up with written summary of your concerns
🔄 Request Additional Time:
- "I'd like to schedule another meeting to continue this discussion."
- "Can we reconvene when [specific person] can attend?"
- "I need time to consult with an advocate before proceeding."
- Remember: You are not required to sign an IEP you disagree with
🎯 Escalation Options (in order):
- Request IEP Team Meeting: Schedule additional meeting with specific agenda
- Contact Special Education Director: Escalate to district level
- File State Complaint: Free process for procedural violations
- Request Mediation: Neutral third party facilitates resolution
- Due Process Hearing: Legal proceeding with hearing officer
🛡️ What NOT to Do During Disagreements
❌ Avoid These Approaches:
- Don't make personal attacks or accusations
- Don't threaten legal action as your first response
- Don't sign documents under pressure
- Don't agree to services that don't meet your child's needs
- Don't let emotions derail the conversation
- Don't accept "we don't do that here" as a final answer
🔑 Remember: The Goal is Collaboration
Successful IEP meetings focus on finding solutions that serve your child's best interests. While disagreements are normal and sometimes necessary, maintaining a collaborative approach increases the likelihood of reaching agreements that truly benefit your child's education and development.
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Form 5: Accommodation Request Form
Purpose: Formally request new or modified accommodations for your child
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Form 6: Transition Planning Worksheet
Purpose: Plan for transitions between grade levels, schools, or post-secondary life
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Form 7: Extended School Year (ESY) Documentation
Purpose: Document need for extended school year services
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📚 Additional IEP Resources & References
Comprehensive resource guide for special education advocacy
📖 Essential Reading & Research
📚 Recommended Books:
- "The Complete IEP Guide" by Lawrence Siegel
- "From Emotions to Advocacy" by Pam Wright & Pete Wright
- "Wrightslaw: Special Education Law" by Peter Wright
- "Negotiating the Special Education Maze" by Winifred Anderson
🌐 Key Websites & Organizations:
- Wrightslaw.com - Special education law and advocacy
- COPAA.org - Council of Parent Attorneys and Advocates
- ParentCenterHub.org - Parent Training Information Centers
- Understood.org - Learning and attention issues support
- CADRE.org - Dispute resolution resources
⚖️ Legal Resources & Support
📋 Know Your Federal Laws:
- IDEA (Individuals with Disabilities Education Act) - Free Appropriate Public Education
- Section 504 - Anti-discrimination protections
- ADA (Americans with Disabilities Act) - Accessibility requirements
- FERPA - Educational records privacy rights
🏛️ State-Specific Resources:
- Your State Department of Education Special Education Division
- State Parent Training and Information Center (PTI)
- State Disability Rights Organization
- State Bar Association Special Education Lawyers
🔍 Assessment & Evaluation Resources
📊 Understanding Test Scores:
- Standard Scores: Average is 100, standard deviation is 15
- Percentiles: Percentage of peers scoring below your child
- Grade Equivalents: Grade level at which score is average
- Significant Discrepancy: Usually 15+ point difference between scores
🧪 Common Assessment Types:
- Cognitive: WISC-V, KABC-II (intelligence testing)
- Academic: WJ-IV, KTEA-3 (achievement testing)
- Behavioral: BASC-3, Conners-4 (behavior rating scales)
- Adaptive: ABAS-3, Vineland-3 (daily living skills)
🛠️ Assistive Technology Resources
💻 Technology Categories:
- Low-Tech: Pencil grips, highlighted paper, timers
- Mid-Tech: Recording devices, calculators, simple apps
- High-Tech: Computers, tablets, specialized software
- Communication: AAC devices, speech-generating apps
🔍 AT Assessment Questions:
- What tasks is the student having difficulty completing?
- What strategies have been tried?
- What are the student's strengths and preferences?
- What technology is already available?
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Form 8: Emergency Medical Plan for School
Purpose: Ensure proper medical support during school hours
Contact Type | Name | Relationship | Phone Number |
---|---|---|---|
Primary Contact | _________________ | _________________ | _________________ |
Secondary Contact | _________________ | _________________ | _________________ |
Emergency (911) | Emergency Services | Emergency | 911 |
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📋 Complete IEP Meeting Checklists
Purpose: Comprehensive checklists for before, during, and after IEP meetings
📅 2 Weeks Before IEP Meeting
📚 Gather Documentation
📞 Team Communication
📋 Day of IEP Meeting
🎒 Bring to Meeting
💬 During the Meeting
✅ After IEP Meeting
📄 Within 48 Hours
📊 Ongoing Monitoring
IEP Companion™
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🎯 IEP Goal Writing & Analysis Guide
Purpose: Understand, analyze, and advocate for quality IEP goals
📐 SMART Goals Framework
Every IEP Goal Must Be SMART:
S - Specific:
Clearly defines what the student will do
Clearly defines what the student will do
M - Measurable:
Includes criteria for measuring progress
Includes criteria for measuring progress
A - Achievable:
Realistic given student's current level
Realistic given student's current level
R - Relevant:
Addresses identified areas of need
Addresses identified areas of need
T - Time-bound:
Includes specific timeline or deadline
Includes specific timeline or deadline
📝 Goal Components Breakdown
Required Elements in Every IEP Goal:
Example Goal:
"By [DATE], when given [CONDITION], [STUDENT] will [BEHAVIOR] [CRITERIA] as measured by [EVALUATION METHOD]."
"By [DATE], when given [CONDITION], [STUDENT] will [BEHAVIOR] [CRITERIA] as measured by [EVALUATION METHOD]."
DATE: By March 2025
CONDITION: When given a 5th grade passage
STUDENT: Johnny
BEHAVIOR: will read aloud with accuracy
CRITERIA: at 95% accuracy
EVALUATION: as measured by weekly reading probes
🔍 Red Flags in IEP Goals
Watch Out For These Problem Goals:
❌ Vague Goals:
"Johnny will improve his reading skills."
Problem: Not specific or measurable
"Johnny will improve his reading skills."
Problem: Not specific or measurable
❌ No Clear Criteria:
"Johnny will read better."
Problem: What does "better" mean?
"Johnny will read better."
Problem: What does "better" mean?
❌ Unrealistic Expectations:
"Johnny will read at grade level by next month."
Problem: May not be achievable given current level
"Johnny will read at grade level by next month."
Problem: May not be achievable given current level
❌ No Measurement Method:
"Johnny will improve math facts to 80%."
Problem: How will progress be measured?
"Johnny will improve math facts to 80%."
Problem: How will progress be measured?
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📈 Service Delivery Monitoring & Documentation
Purpose: Track and ensure proper implementation of IEP services
📋 Service Delivery Checklist
Monthly Review Questions:
📊 Service Delivery Tracking Table
Service Type | IEP Requirement | Actual Delivery | Provider | Setting | Concerns |
---|---|---|---|---|---|
Special Education | _____ min/week | _____ min/week | ______________ | ______________ | ______________ |
Speech Therapy | _____ min/week | _____ min/week | ______________ | ______________ | ______________ |
Occupational Therapy | _____ min/week | _____ min/week | ______________ | ______________ | ______________ |
Physical Therapy | _____ min/week | _____ min/week | ______________ | ______________ | ______________ |
Counseling | _____ min/week | _____ min/week | ______________ | ______________ | ______________ |
🚩 When to Request an IEP Meeting
Contact the IEP team if:
⚠️ Services Not Delivered: Any IEP service has not started within 10 school days
⚠️ Inconsistent Delivery: Services consistently delivered less than required
⚠️ Wrong Setting: Services provided in different setting than specified
⚠️ Unqualified Providers: Services provided by staff without proper credentials
⚠️ No Progress: Student showing no progress toward IEP goals after 6-8 weeks
⚠️ Accommodations Ignored: Required accommodations not being implemented